MCDA CHEER AND DANCE CHAMPIONSHIPS

REQUEST FOR PROPOSAL (RFP)
EVENT FACILITY PARTNERSHIP

551 Pheasant Lane
Moro, IL 62067

Phone: 618-530-7948
Email: Kim@mcdabrands.com

CHEER & DANCE COMPETITIONS
Multiple Cities – United States

SUBMISSION DEADLINE: August 1, 2027
QUESTION SUBMISSION DEADLINE: July 15, 2027

INTRODUCTION

MCDA Cheer & Dance Championships invites and welcomes proposals from convention centers, sports complexes, universities, arenas, fieldhouses, and multi-court facilities interested in hosting cheerleading and dance competitions during the 2027-2028 season and beyond.

Since 2004, MCDA has produced over 300 successful events nationwide, serving thousands of athletes, coaches, and spectators annually. Facilities selected may be considered for single-year, multi-year, or exclusive market agreements.

Please take the time to carefully review this Request for Proposal. All proposals submitted for consideration must be received by the deadline listed above.

PROJECT MANAGER CONTACT INFORMATION

Kim Schaub
Owner
MCDA Cheer & Dance Championships

551 Pheasant Lane
Moro, IL 62067

Phone: 618-530-7948

Email: Kim@mcdabrands.com

ORGANIZATION OVERVIEW

MCDA Cheer & Dance Championships is an independent event producer specializing in:

• Competitive Cheerleading Championships
• Dance Championships
• School Cheer Events
• Recreational Cheer Events
• All-Star Cheer Events
• National Championship Events

Typical event attendance includes:

• 500–3,000 Athletes
• 1,000–9,000 Spectators
• 50–300 Teams

MCDA events generate significant economic impact for host communities through hotel stays, restaurant spending, tourism activities, and local business engagement.

PROJECT OBJECTIVE

The objective and ultimate goal for this project is to provide the most comfortable, professional, and exhilarating championship experience possible for athletes, coaches, spectators, vendors, sponsors, and event staff.

Facilities that provide exceptional service, competitive pricing, and long-term partnership opportunities will receive favorable consideration.

EVENT DATE RANGE

MCDA events are generally scheduled between November and May.

Facilities are encouraged to submit available dates for:

• 2027-2028 Season
• 2028-2029 Season
• 2029-2030 Season

Multi-year availability is strongly preferred.

FACILITY REQUIREMENTS

Preferred facilities include:

• Convention Centers
• Sports Complexes
• Fieldhouses
• Universities
• Multi-Gym School Facilities
• Arenas
• Exhibition Halls

Minimum Facility Requirements:

• 50,000–150,000 square feet of usable event space
• Unobstructed floor space preferred
• Minimum 20-foot ceiling height
• Climate-controlled environment
• ADA-compliant facility
• Spectator seating availability
• Adequate parking for athletes and spectators
• Reliable electrical service
• Wi-Fi availability
• Loading dock or ground-level access

Facility must be capable of accommodating:

• Competition Floors
• Warm-Up Areas
• Registration Area
• Awards Area
• Coaches Hospitality Area
• Vendor Marketplace
• Spectator Seating

EVENT OPERATIONS REQUIREMENTS

• Friday load-in access required
• Saturday and/or Sunday event dates
• Early morning building access
• Access to facility staff during event operations
• Ability to accommodate event production equipment
• Reasonable security requirements

PREFERRED TERMS

MCDA prefers facilities offering:

• Non-union labor environments when available
• No food and beverage minimums
• Reduced ancillary fees
• Flexible concession policies
• Multi-year agreements
• Marketing support opportunities
Facilities requiring union labor or exclusive vendors should clearly identify all associated costs.

HOTEL PARTNERSHIP OPPORTUNITIES

If hotel partnerships are available, please provide:
• Staff room rates
• Athlete and spectator room rates
• Room block availability
• Complimentary room ratios
• Meeting planner rewards opportunities
• Suite availability

Preferred concessions include:

• Three (3) complimentary staff suites outside contracted room blocks
• Discounted non-commissionable staff rates
• Meeting planner points for rooms booked
• Complimentary meeting space when available

EXCLUSIVITY

Preference will be given to facilities willing to provide market exclusivity and avoid scheduling competing cheerleading or dance competitions within three (3) weeks before or after MCDA's contracted event dates.

PROPOSAL REQUIREMENTS
Please include the following information:

MCDA CHEER AND DANCE CHAMPIONSHIPS

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